Truck Pavilion

Museum Reservations Policy

The US Army Transportation Museum is a subordinate organization of the US Army Center of Military History charged with a mission of educating and preserving the history of US Army Transportation from 1776 until today for the US Army. This multi-million-dollar educational facility is the result of a partnership of many entities, and it is in everyone’s best interest that proper care for the building, its collections and displays remain assured. Our facilities are free and open to the public. Accordingly, the use of the museum spaces and property must be carefully controlled and in certain cases restricted. Decorum suitable to this mission will always be requested of all visitors.

The museum, a state-of-the-art component of the Army Museum Enterprise, provides for the safety and comfort of our visitors, and abides by all applicable laws, regulations, and ordinances. As a result, visitors using the facility must adhere to certain requirements.

COL Clos Regimental Room – The premier publicly accessible meeting/conference room on Fort Eustis. The Transportation Corps Regimental Room can host meetings and events up to 90 personnel surrounded by historic material displays. The room is outfitted with a display screen, AV equipment, and chairs for use. Located off the museum entry, the museum exhibits start a few steps away. Food and/or beverages are authorized, but guests must ensure removal of all food and waste materials at the conclusion of the event to protect the artifacts. Visitors must also return the room to staff directed configuration at the conclusion of the event.

Gallery Spaces – There are numerous smaller gallery spaces ideal for smaller promotion or award ceremonies of less than 20 people. These present a unique opportunity to conduct your personally historic events surrounded by the history of specific conflict periods or organizations. No food or drinks are authorized in the gallery spaces to protect the artifacts and exhibits.

The Army Transportation Museum Foundation is a non-profit 501(c)3 organization, approved and authorized by the installation to operate and assist in funding the museum. The Army Transportation Museum Foundation conducts private and public fundraising efforts in support of their mission, ongoing programs, and future exhibit support. The employees of the Foundation are not US Government employees and as a result, they do not have any special role in the care for the museum facilities and collection. The giftshop is run and managed by the Army Transportation Museum Foundation and museum staff cannot assist with purchases, etc. at the store.

The museum facilities and grounds are controlled by the Joint Base Langley-Eustis Civil Engineer Squadron (CES) and operated and controlled daily by the U.S. Army Transportation Museum staff. Museum facilities are available during normal business hours TUE-SAT from 0900-1600. After hours events are limited due to staff availability but can be requested on a case-by-case basis and require specific approval of the museum director

The museum facilities available for public use include the following (Event Facility Options):

  • US Army Transportation Regimental Room – Projector/AV system, seating for 90
  • 16 exhibit galleries which can host small ceremonies < 20 people
  • Rail Pavilion (covered outdoor space) – 45,000 square feet – space for ceremonies < 50 people
  • Truck Pavilion (covered outdoor space) - 15,000 square feet – space for ceremonies < 120 people
  • Aviation Pavilion (covered outdoor space) – 13,600 square feet – space for ceremonies < 50 people
  • Ft Gregg-Adams Transportation Pavilion (covered outdoor space) – space for ceremonies < 120 people

The museum facilities maybe requested and reserved by public groups for official meeting or briefings. We define OFFICIAL as US Military Command Sponsored, requiring mandatory attendance. These include change of command, NCO/Officer development programs, graduations, military symposiums, official government promotions, safety seminars, and other mandatory events. Official functions receive use of space without fees.

Aviation Pavilion – A stand-alone fenced 13,600 square foot outdoor/cover pavilion holding the museums primary collection of aircraft. The pavilion is concrete paved and can offer different locations groups of less than 50 people for formal and informal ceremonies. Food and/or beverages are authorized in the aviation pavilion, but guests may have established a picnic area outside the pavilion on the grounds. Visitors must ensure removal of all food and waste materials at the conclusion of the event to protect the marine artifacts.

Marine Yard - A two-acre outdoor area holding the museums primary collection of large Marine and Aircraft. The area is grass covered and weather dependent can host groups of 200+ for formal and informal ceremonies. Food and/or beverages are authorized in the Marine Yard, but guests may have established a picnic area outside the pavilion on the grounds. Visitors must ensure removal of all food and waste materials at the conclusion of the event to protect the marine artifacts.

As a U.S. governmental training and education facility, the museum campus cannot be used for

  • Political or religious events (exception being U.S. military chaplain sponsored events)
  • General Parties (birthday, graduations, baby showers, etc.)
  • Event with no military connection/sponsor
  • Fundraising activities other than fundraising by the Army Museum Transportation Foundation in accordance with their non-profit charter and the Memorandum of Understanding with the U.S. Government.

The facility request process is managed by the US Army Transportation Staff. Reservation POC contact 757-878-1182 or at Musem's Reservation . Reservations may be submitted by email, telephone, or in-person at the museum offices. All groups must provide a point of contact (POC) for the group and who must be present during the group’s use of the facility.

The museum staff will work with commands and event organizers to maximize the use of facilities based on overall demand and scope/intent of the event. All events will be scheduled on a first come, first serve basis. Booking will require completion of a reservation form, so that we can establish intent of program and organizational POC.

Please contact the museum at Musem's Reservation with any questions on scheduling or booking an event.

The museum facilities however are not unlimited, so the below is the prioritization policy for scheduling competing events.

  • Priority 1 – Soldier training events (AIT training, LPD/OPD courses, etc.)
  • Priority 2 – Soldier support events (Changes of Command, Promotion, Retirements, VIPs, etc.)
  • Priority 3 – Soldier recruiting events (Operation VICTORY EDGE, school trips, etc.)
  • Priority 4 – Installation civilian or family training or informational events
  • Priority 5 – General public tours and events

Rail Pavilion – Connected to the museum galleries, the rail pavilion is a 45,000 square foot outdoor/cover pavilion holding the museum’s collection of trains and some of larger rolling stock and smaller boats. The pavilion is concrete paved and can easily offer different locations groups of less than 50 people for formal and informal ceremonies. No food or beverages allowed in the rail pavilion in order to protect the artifacts.

General Facility Guidelines for Official Events:

Truck Pavilion – A stand-alone fenced 15,000 square foot outdoor/cover pavilion holding the museums primary collection of rolling stock. The pavilion is concrete paved and is organized to offer at location for larger groups of less than 120 people, ideal for Change of Command and other formal and informal ceremonies. Food and/or beverages are authorized in the truck pavilion, but guests must ensure removal of all food and waste materials at the conclusion of the event to protect the artifacts.

  • Request subject to approval. If you have not received a reply within 7 days, contact US Army Transportation Museum POC to obtain status.
  • Requestor will contact US Army Transportation Museum POC for approval of any changes to this request.
  • Requestor is responsible for providing all required equipment to include tables, chairs, flags, set-up detail, etc.
  • There is a podium available in the regimental room ONLY.
  • US Army Transportation Museum does not provide AV support outside of Regimental Room. Requestor must bring all projectors, computers, PA systems etc.
  • Requestor will clean the area and remove all trash from inside and outside of their reserved portion of the facility.
  • Absolutely no food or drink allowed inside the Museum Galleries except for bottled water.
  • Ceremonies must be held during normal operating hours, Tuesday-Saturday, 09:00 AM-4:00 PM only.
  • Early access (prior to 08:30) for setup not authorized without special approval.
  • The US Army Transportation Museum is a public institution, the event cannot disrupt normal museum operations or public access.
  • US Army Transportation Museum front doors will remain locked until museum opening time at 08:30 AM.
  • Events must be concluded, and the area must be cleaned no later than 4:30 PM.
  • No live plants or flowers inside of Museum Building with the exception of the Regimental Room.
  • Museum does not have Wi-Fi to support streaming of ceremonies, etc.

For any questions please contact the museum. 757-878-1182

Ft Gregg-Adams Transportation Pavilion – Located on the Fort Gregg-Adams Museum campus, the Transportation Pavilion is a stand-alone 15,000 square foot outdoor/cover pavilion holding representative vehicles from the Transportation Corps. The pavilion is concrete paved and is organized to offer at location for larger groups of more than 200 people, ideal for Change of Command and other formal and informal ceremonies. Food and/or beverages are authorized at the Transportation pavilion, but guests must ensure removal of all food and waste materials at the conclusion of the event to protect the artifacts. The Chief of Transportation Office schedules use of the facility.